9 Best Signature Apps for Windows 10/11 [2022 Guide]

eSignature apps can help you speed up all the legal processes

by Ivan Jenic

Ivan Jenic

Passionate about all elements related to Windows and combined with his innate curiosity, Ivan has delved deep into understanding this operating system, with a specialization in drivers and… read more

Reviewed by
Vlad Turiceanu

Vlad Turiceanu

Passionate about technology, Windows, and everything that has a power button, he spent most of his time developing new skills and learning more about the tech world. Coming… read more

  • The signature software for PC greatly is really helpful when doing business.
  • Take a closer look at the E signature apps for PC if you’re looking for premium products.
  • Many of these digital signature apps for PC have different pricing plans for you to choose.
  • We’ve also included some web-based signature software that doesn’t require download.

What are the best signature apps for Windows

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An electronic method that enables an individual to display his or her agreement to the conditions and terms of electronic service is known as an electronic signature.

The electronic signature is an online mechanism for the trustworthy validation of critical information. Tracking and storing documents on your system is far better and easier than signing folders in a dusty archive.

The use of this software enables the identification of the message’s creator to be confirmed. Digital signatures can be considered exactly as stamped seals and handwritten signatures.

In the business environment today, digital signatures are used mostly in e-commerce and regulatory fillings because they are considered to be highly secure.

In many countries, legal importance and significance are given to e-signatures just like traditional means of executing documents.

If you are looking for an Electronic signature app for Windows, know that they can be classified into three different programs:

What are the signature apps and how do they work?

  • On-premise electronic signature software

Software under this program is covered with a single license and hosted on the client’s local server. They are expensive due to the fact that they need complex setup and hardware installations occasionally.

  • Open-source electronic signature software

Most of these programs offer free basic plans, and are usually affordable due to their universal access. Also, updating and maintenance is not done by the client.

  • Software-as-a-service (SaaS) electronic signature software

Software under this program is paid for every month and is hosted on the vendor’s server. The business or company owner is not responsible for installation, updating, and maintenance.

What are the best electronic signature software for Windows?

This reliable and modern software lets you add e-signatures to your documents directly from your web browser. Moreover, using its batch tool, you can work with multiple files in bulk and save time.

Soda PDF is a great choice for both personal and business use as it is easy to use, but it also provides plenty of professional-level features.

With the Secure Module, you can protect your documents against unauthorized access by adding 256-bit passwords and setting permission levels. In this way, only the users you want will be able to view and/or edit the files.

Soda PDF lets you add and request electronic signatures in real-time. It helps you track your signatures and gives you notification as soon as your documents are completed.

Along with that, this software supports over 300 file types and lets you easily convert them into a PDF document. You can do that with individual files, or even convert in bulk.

Soda PDF can be used both online and offline, and it offers cloud-based integration so you can easily access your files regardless of your location/device.

Soda PDF is a subscription-based software with three plans available. You can get your best deal for the Standard plan, but the other two include additional features.

Some of its key features include:

  • Create, edit, merge, split, and e-sign multiple PDFs in bulk
  • Embedded audit trial
  • Cloud integration
  • Strong file encryption
  • Unique 3D View mode
  • Online/offline availability
  • Customizable and robust interface

Soda PDF

One of the best he best electronic signature software!

This is a great enterprise solution that accelerates the signing and managing of documents. It also integrates with most popular business systems.

You can easily sign, send, track, and manage documents using your website browser and business apps.

Adobe eSign services can help you collect both handwritten and digital signatures. It lets you create your own, legally recognized signature with the help of an easy toolset.

Each step of the process is guided with helpful prompts so you will be able to create and use your signature in just a few minutes.

Adobe eSign lets users sign documents in bulk so you can save a lot of time and hassle when dealing with repetitive work.

It also lets you track your signed documents and get notifications about their status. Along with signing, it also lets you annotate and fill in documents with ease.

Adobe eSign is a paid service with a monthly subscription. You can try it out for free for 7 days.

The following are features of Adobe eSign Services:

  • Secure document archive
  • Collect signatures on your website
  • Customize configuration and workflows
  • Customize documents with your brand
  • Sign documents anywhere
  • Fax back globally
  • Reuse documents and templates

Adobe eSign Services

Manage your digital and electronic signatures easily with the best tool on the market, Adobe eSign Services.

If you’re looking for a solution that offers a valid and legally binding signature application, look no further than signNow.

This electronic signature software comes with an easy-to-use intuitive interface that allows anyone to upload, eSign, and send their first document for signing in minutes without training.

Moreover, you don’t need to download anything on your device because it’s a cloud-based solution, available from anywhere with an Internet connection.

signNow comes with support for no less than 15 document formats and if you install the Android or iOS app, you can even create a mobile signature on the go.

But the best part is that the signatures are legally binding because the tool offers all the compliances it needs.

If you’re running a legal business or any other business, you can create your own templates and reuse them for any type of document.

Another smart feature is that you can send invite links for multiple parties to sign at the same time so you don’t need to wait for each one.

The signNow digital sign solution has flexible plans for all types and sizes of businesses but it’s also available as a free trial.

Here are signNow’s best features:

  • Legally-binding and valid eSignature
  • Customizable and reusable document templates
  • Document editing with support for 15 popular document formats
  • Mobile signature available on iOS and Android devices
  • Multi-party signing, role-based signature invites
  • Real-time notifications and reminders
  • Court-admissible Audit Trails Security and two-factor authentication
  • Industry-leading compliance (HIPAA, PCI DSS, 21 CFR Part 11, GDPR, FERPA, and SOC 2 Type II)
  • 270+ integrations with popular business applications & API
  • Available in 22 languages


Sign all your documents with a smart tool that offers all the compliances and over 270 integrations!

If you want to get to annotate and sign your documents right away, this cloud-based app can be of great help.

Fill is a secure online signing and annotating tool that supports all types of documents and also enables you to upload scans/pictures of physical documents.

You can also download it as a desktop app for your PC, and it is also compatible with macOS computers. It also supports on-the-go endeavors with the Android and iOS apps.

The app lets you upload and create easily shareable documents. You can easily send them to whoever needs to fill them in and you will get notified as soon as they are completed.

It also offers an easy-to-understand toolset that lets you create and fill in your own digital signature.

Due to the fact that users may upload sensitive documents, it is also important to note that Fill is very secure.

All documents and user information are completely private and encrypted with military-grade 256-bit encryption.

Fill has a free version that lets you make eSignature requests, and document filling requests and offers real-time audit trails and logs.

There are also premium plans that include more features and integrations. Each plan has a free trial period.

Other key features include:

  • Real-time analytics about your documents
  • Support for email and text message requests
  • Lets you create reusable templates


Create and share easily signable documents, manage your digital signatures, and receive nifty analytics with this secure and compliant tool.

DottedSign is a comprehensive and easy-to-use e-signature solution for small to medium-sized businesses.

With document delivery automation, high levels of security, and signature progress tracking, you stay in complete control of all the signing tasks.

You can request signatures and fill-ins in bulk, but you can also create your own custom messages to your signers directly from the application.

It helps you manage and track your signatures in real-time. You will always know when somebody signed your documents, and you can also see reports on progress.

DottedSign lets you create your own signatures and stamps that you can then easily access and apply to your documents in a matter of seconds.

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Dottedsign has a free limited version as well as three different subscription plans. You can try it out for yourself and see which one works best for you.

Some of DottedSign’s key features include:

  • Digital audit trail
  • Advanced security features
  • Manage and track signatures
  • Auto-reminders, expiry dates
  • Mobile and desktop versions available
  • Easily import documents from phone or cloud

Get DottedSign

This is a digital signing platform that can be used by small businesses and individuals. It has a great capacity to accelerate ROI; it has a strong mobile optimization. DocuSign is ideal for business setup.

This tool has document collaboration features, so multiple users can connect and work simultaneously.

DocuSign is available as a web app which makes it highly portable. You can sign documents on the go as long as you have an internet connection.

It complies with sign regulations and generates audit trails for each agreement. The tool uses text messages and email notifications to send signature requests.

It is very secure, with powerful encryption. It also supports ID verification so you can check your signer’s passport, driver’s license, or similar documents.

DocuSign integrates multiple productivity tools such as Salesforce, Workday, and even Adobe eSign.

DocuSign is subscription-based, with three different plans available.

Features of DocuSign include:

  • Fully customizable branding
  • Mobile signature capture
  • Autocorrect function
  • Biometric phone authentication
  • Dynamic forms

Get DocuSign

This electronic signature software is easy to use even for a novice computer user. However, if you want a reliable digital signature, consider using eSignLive.

OneSpan Signs comes with a set of features that support signer workflow, including pre-made templates and layouts, text tags, conditional fields, and more.

It is easy to use, and you get notified when your signers fill in your documents. Plus, you can also set up reminders to let them know when a deadline approaches.

OneSpan is very secure and uses multiple methods to make sure of users’ and signers’ identities. You get to log in/secure your credential via email, SMS, government ID verification, biometric comparison, and more.

When it comes to the signing experience, OneSpan Sign is very flexible. You can sign documents anywhere, even on mobile.

Not only is it available as a web and mobile app, but the documents you create with the help of this app can also be signed offline and automatically update the documents once you get a connection.

Some of its main features include:

  • Scripted signature
  • Advanced workflows
  • Basic and advanced authentication
  • Easy integration
  • Open API
  • Third-party verification services
  • Fully customizable branding
  • Mobile signature capture
  • Multiple document format support

Get OneSpan Sign eSignature

This software is widely known for its sleeky GUI which enables typed and handwritten signatures. You can easily customize the collection fields.

In addition, there are several options available for individuals and businesses.

Right signature supports all major document file formats, including PDF, DOC and DOCX. You can also upload and convert image files.

Not only does it offer support for creating signatures and filling in documents, but it also offers support for creating easy-to-fill-in forms.

The tool is compatible with all major device platforms, including PC, Mac, iPhone, iPad and Android. It lets you create a one-time authentic handwritten signature with the help of the touchscreen feature of mobile devices.

RightSignature lets you send one or multiple documents at the same time. You can also send the same document to multiple recipients.

It is a paid service, but you can try it out and see how you like it because it offers a 30-day free trial.

RightSignature’s features include:

  • Application add-ons
  • Custom branded signing webpage
  • Detailed audit logs
  • Advanced guidance tools
  • Signing and viewing notifications
  • Performance statistics
  • Powerful API

Get RightSignature

This is a very powerful electronic signature software product that speeds up business workflow signing by approximately 100%. However, it is not difficult to use and has a robust feature set.

Sertifi is a business-oriented tool that lets you integrate forms into your documents and offer quick and easy support for signing.

The tool also offers payment support. Users can have secure and compliant transactions. 

The tool can also automate tasks and autofill certain repetitive fields. This can save a lot of time in the long run and allow you to take care of more urgent stuff.

All of the main features of Sertifi can be used on the go, on any device. You can sign, request signing, pay and get payments regardless of location.

Sertifi offers various subscription plans, depending on what exactly you want to integrate and use.

Sertifi’s features include:

  • Secure document archive
  • Collect hand written signatures
  • Collect signatures on your website
  • Digital signatures
  • Detailed audit logs
  • Advanced guidance tools
  • Signing and viewing notifications
  • Collaboration/Markup
  • Integrate with other applications

Get Sertifi

Key Features of electronic signature software

  • Security: With e-signing documents, transaction of personal and private information is carried out online, which makes security a vital feature for every e-signer.
  • Privacy: Even if the program is used by multiple employees at a time, each of them has the right to reveal information and do transactions discreetly.
  • Compliance: Signing of official documents is usually in compliance with industry policies, laws, standards and regulations.
  • Audit Trail: Documents are signed in a reputable and reliable manner.
  • Scalability: Most e-signature programs accept volumes of documents without performance being obstructed.

Benefits of electronic signature software

These are the main benefits a good electronic signature system can offer:

Printing, scanning, and couriering documents can be quite expensive for the budget of large corporations, and also time-consuming.

You can sign documents from private homes, subways, offices, or on the road while waiting for the traffic light to change.

People no longer trust cabinets and safety locks, but digital evidence with tamper-evident seals which keeps them notified over every altering in the content/life-cycle of documents.

A lot of digital signature providers keep track of whoever downloads documents from their software, which is very unlike the traditional way of signing documents.

Other online electronic signature software includes:

In conclusion, electronic signature software for enterprises automates the workflow by providing a set of pre-made templates you can distribute rather than drafting special ones for every occasion.

Hence, transitioning to a paper-free business is a very easy and smooth process.

Moreover, electronic signature software is useful to every company, especially in small businesses that are wasting time signing paperwork.

Saving time is one of the great benefits of electronic signature software so as to focus on more important tasks.

At the same time, this software is affordable, meaning that you do not have to spend a fortune to sign papers.

For the signature of your documents online, choose the electronic software more suitable for you. Feel free to share your experience with us after using any of the electronic signature software we mentioned above.

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